Step 2: Identify the Types of Personal Data Collected
The next step is to identify the types of personal data that the organization collects. This includes all types of personal data, such as names, addresses, phone numbers, email addresses, and any other information that can be used to identify an individual. The organization should also identify the sources of the personal data, such as website forms, social media, or third-party vendors.
Step 3: Identify the Legal Basis for Collecting Personal Data
Under the GDPR, organizations must have a legal basis for collecting and processing personal data. The legal basis can be one of the following:
1. Consent: The individual must give explicit consent to the collection and processing of their personal data.
2. Contract: The personal data is necessary for the organization to fulfill a contract with the individual.
3. Legitimate Interests: The organization must have a legitimate interest in collecting and processing the personal data, and the individual’s rights and freedoms must not be overridden.
4. Compliance with a Legal Obligation: The organization must collect and process personal data to comply with a legal obligation.
Step 4: Identify the Recipients of Personal Data
The next step is to identify the recipients of personal data. This includes any third-party vendors, contractors, or other organizations that may receive personal data from the organization. The organization should also identify any third-party countries where the personal data may be transferred.
Step 5: Identify the Retention Period for Personal Data
The organization must also identify the retention period for personal data. This is the amount of time that the organization will retain the personal data before it is deleted or anonymized. The retention period should be proportionate to the purpose of the collection and processing of the personal data.
Step 6: Identify the Data Subject Rights
The GDPR grants individuals several rights, including the right to access their personal data, the right to rectify or erase their personal data, the right to object to the processing of their personal data, and the right to data portability. The organization must identify these rights and inform individuals about how they can exercise these rights.
Step 7: Identify the Data Breach Procedures
The organization must also identify the procedures for handling data breaches. This includes the steps that the organization will take to detect, report, and investigate data breaches. The organization should also identify the individuals who will be responsible for handling data breaches.
1. European Union General Data Protection Regulation (GDPR): This is the official website of the GDPR, which provides detailed information about the regulation and its requirements.